start 2020 with 15% off your first inventory



Property Inventory Services

Property Inventory Services

Property Inventory ServicesProperty Inventory ServicesProperty Inventory Services

Making property inventory a breeze!

Call us on 07471 733373 or email 

We are based Newcastle Upon Tyne 

About Us

Who Are We.

The owner, Nicki is highly experienced in the industry, with a keen eye for detail as well as experience with all types of property. Having worked for many of the well known Estate Agents chains as well as many smaller independent agents.   

From Studios and apartments to luxury estates and commercial properties, we know that your home or business is important to you. We can help you manage the check in, mid term or the all important check out reports.  

All reports are completed using the latest technology. They are thoroughly compiled documents detailing each room, its contents and their condition. All supported by high resolution digital photos. Our reports are available to you within 24/48/72 hours.

We are based in Newcastle Upon Tyne and will cover the North East area. 

The bookings are open to Landlords, Estate Agents, and Tenants. 

Save another 20%

Diamond Inventories will also save you another 20% on all your bookings as we don't charge VAT. Another reason to give us a call today 07471 733373 or email us 

What service is right for you?


  • Property clerk will collect the keys and required paperwork from the Agency. 
  • Meet the Tenants at the property 
  • Go through the report with the tenants and collect a signature. 
  • Read the meters and answer any questions the tenants have on check in. 


  • Recording the condition of the property, together with any fixtures, fittings, contents, and decoration, 
  • Accurate meter readings are taken at start of tenancy 
  • All smoke alarms are noted, pictured and power tested.
  • Photos are taken of all sets of keys provided.
  • Signed agreement completed from the tenant to record the  condition at the ‘check-in.


  • Recording an update half way through the tenancy. 
  • Ensure there is no sub letting , no pets  and no smoking if all agreed at the beginning of the tenancy.
  • Checking for damp, leaks or any damage during the tenancy. 
  • Multiple photos are taken for this report for each room.  


  • Recording the condition of the property when the tenancy ends in order to identify what has changed.
  • Accurate Meter readings
  • Numerous photos for each room. 
  • Keys photographed and returned to agency 
  • Completed report and photos sent to the agency

Contact Us


We love our customers, so feel free to call or email us anytime!

the small print


Service Terms & Conditions:

  • The rooms included in a standard report are: 1 kitchen, 1 lounge/living room, hallways, a relevant number of bedrooms and 1 bathroom.
  • Additional rooms considered as such: dining rooms, (through lounge/living/dining rooms will be counted as 2 rooms), extra bathrooms/shower rooms, landings, conservatories, cellars, gardens and furnished balconies and will be charged at an additional £10 per room.
  • We require 48 hours notice to cancel or postpone a planned visit.
  • NO extra fee for weekends or bank holidays 
  • NO parking fees applicable. 
  • Payment is payable on completion of the inventory inspection before the landlord, agent or the tenant receives the report. Exceptions only for corporate clients with established partnerships.
  • Reports can be e-mailed within 24/48/72 hours of the inspection.
  • The landlord/tenant will have seven days to make any requests for amendments/changes to this report and these amendments/changes will be noted in case they present the actual state and condition of the property. Such will be marked as landlord/tenant comments.
  • Payment is payable on completion of the inspection, before receipt of the report. 

Promotion Rules

  • 15% off promotion only applies to new customers.
  • To qualify for the 15% off promotion you must book either a Inventory, Check in & Inventory combined or a Check out. This does not include check in only, mid term or updates. 
  • Double up savings promotion must be booked for completion of a check in and inventory on the same day only. 


I thought it would be appropriate to write and inform you of my personal experience with Nicki Trappitt. From the start I found Nicki very helpful and polite. 

I worked with Nicki a number of times , and thought she was excellent throughout, great knowledge very reliable and the perfect inventory clerk. Nicki was always on hand to provided assistance thought the inventory process . Nicki was very flexible.

It is very difficult for me to find time to book her in but Nicki always found time for me and even still done the job with very little notice  . 

The process all in all Nicki is very quickly and stress free, overall the service was exceptional and I am very happy with the service provided to me.

I would definitely  recommend her with the highest feedback and I truly devastated I will not be working with her again 

Gareth Witter
Branch Lettings Manager - Barnard Marcus  

A very efficient and professional service. They managed to get to a last minute check out for me with no stress. The report was very detailed and will definitely be working with Nicki again for future inventories, 

M. Patel Independent Landlord - London  

Nicki completed the inventory report for my commercial business in Epsom and was extremely professional. It was my first time I had used an inventory company and really happy with the report. 

Paul R - Private Landlord Epsom

A credible professional that takes your business seriously.